1. Your agreement with BillNest
These terms are between you and the operator of BillNest at billnest.org (BillNest, we, or us), reachable through Contact us. They cover the BillNest web workspace and BillNest Scan. They do not govern a separate travel-tracking app. You must have legal capacity to enter this agreement and authority to act for any business on whose behalf you use the tools.
You accept by checking the agreement box and selecting Agree and continue. Merely visiting a public page, viewing the demo, or downloading your existing records for recovery does not constitute acceptance. Both French and English versions are available before agreement. You can read the full terms, keep a copy, or leave without agreeing.
Acceptance is recorded separately for each profile and for the scanner. The profile receipt identifies the username, profile identity, agreed policy version, date, language and affirmative statement. It is saved inside the encrypted profile and travels with subsequent backups and optional cloud sync; a browser copy may also remain. The scanner receipt stays in its browser. Receipts are not sent to BillNest. Routine refreshes do not require agreement again. A materially changed agreement, a new profile, or missing acceptance records requires agreement again. Restoring or syncing the same profile with its valid receipt preserves the original acceptance. This receipt is not an identity verification service or a centrally verified audit record.
2. What the tools provide
BillNest currently offers its web tools without a subscription. The tools help you prepare and organize invoices, quotes, orders, expenses, contacts, scans and backups. They do not provide accounting, tax, legal, payroll or other professional advice, and do not certify that your business complies with any recordkeeping standard.
You are responsible for checking imported fields, OCR suggestions, tax rates and eligibility, amounts, discounts, numbering, recipient details and documents before approving, sending, paying or reporting them. BillNest does not file returns, make payments or guarantee collection of invoices. Email drafts use your email app; delivery is not verified by BillNest.
Your device, internet connection and storage provider may have their own costs. No paid subscription will be started merely by accepting these terms. A future paid service would require a separate, clear offer and agreement.
3. Your records, permissions and storage
You retain your rights in the records you enter or import. BillNest receives no ownership of those records. You authorize only the processing and transfers needed for the functions you choose, as described in the privacy policy. You must have a lawful basis and any required permissions for personal information belonging to customers, contractors, employees or other people.
The current workspace stores your business profile in this browser. Optional direct cloud sync sends encrypted snapshots directly to your own connected Google Drive. Folder exports go to the location you select. BillNest does not provide hosted business-record storage for the current workspace and does not routinely receive its business-record contents. This does not mean that no information is handled by the operator: support messages, hosting connection logs and possible records from an earlier online version are explained in the privacy policy.
You manage access to your device, cloud account, folders and recipients. Readable PDFs, CSVs, ZIP exports and pending scanner files are not protected by your main profile password. Protect those copies separately. Optional cloud connections are your choice, not a requirement for local use.
4. Passwords, backups and synchronization
Keep a strong, unique profile password and a recovery backup outside this browser. BillNest cannot reset the profile password online or decrypt an encrypted backup without it. Clearing site data, losing a device or uninstalling a browser may remove local records. Check that your backup can be restored and retain records for the periods your business is required to keep them.
Save open forms before syncing. Check for a successful sync before switching devices and sync on the receiving device. Offline changes remain local until synchronization succeeds. Review conflicts before selecting a version; a successful upload does not by itself confirm that another device has received it.
A folder backup or downloaded PDF is not a live two-way sync connection. Automatic backups depend on an open, working app and the required permissions. Keep independent recovery copies and do not delete required sync history. Deleting an exported document does not delete its underlying record or older backup copies.
5. Authorized and lawful use
Use only profiles, cloud accounts, files and personal information you are authorized to access. Do not upload unlawful material, distribute malware, misrepresent another person, compromise security, interfere with the website or attempt unauthorized access. Do not rely on BillNest for emergency or safety-critical decisions.
You may use the tools for your lawful personal or business recordkeeping. BillNest branding and software remain subject to their owners’ rights and applicable third-party licences. These terms grant no ownership of the software or permission to impersonate BillNest.
6. Connected services and privacy
Cloud storage, provider sign-in, hosting, your device and your email app depend on their respective providers. Their applicable terms, storage limits, account restrictions and availability apply. BillNest is not affiliated with or endorsed by Google. Other providers’ synced folders are separate from the direct Google Drive sync feature.
Read the privacy policy for the information processed, purposes, protection limits, retention and contact process. Accepting these terms does not authorize marketing, sale of personal information or unrelated data use. A new optional connection or new purpose requiring consent will be presented separately.
You are responsible for your provider account and sharing choices. BillNest remains responsible for obligations imposed on it by applicable law; describing a third-party dependency does not transfer away those obligations.
7. Availability and warranties
We do not promise uninterrupted availability, error-free software or OCR, permanent access to any feature, compatibility with every device, or protection against every security incident or data loss. To the extent permitted by applicable law, the tools are provided as available and without additional warranties of fitness for a particular purpose or guaranteed results. Statutory warranties and rights that cannot lawfully be excluded remain in force.
We may update or suspend website features for maintenance, security or abuse prevention. Where reasonably practicable, significant service changes will be announced. Keep independent copies because access or technical assistance cannot be guaranteed. Support aims to provide an initial response within 24–48 hours; it is not an emergency service or a guaranteed response time.
8. Limits of liability — please read
To the extent permitted by applicable law, BillNest’s operator is not liable for indirect, incidental, special or consequential losses arising from use of, or inability to use, the tools, including lost profits, lost business opportunities or business interruption. This exclusion applies only where it is lawful and enforceable in your circumstances.
We do not assume responsibility for the accuracy or legality of records you supply, your business decisions, your failure to keep recoverable copies, your voluntary sharing, or provider failures outside our reasonable control, except to the extent that applicable law makes us responsible or our own breach or fault caused the loss. This is not a blanket release of BillNest from all responsibility.
Nothing in these terms excludes or limits liability for fraud, intentional misconduct, gross negligence or gross fault, bodily or moral injury, or any liability or remedy that applicable law does not permit us to exclude or limit. Your mandatory consumer, privacy and other statutory rights remain unaffected. These terms do not require you to indemnify BillNest for its own wrongdoing.
9. Changes, stopping use and recovery
The displayed version identifies these terms. Material revisions require a new affirmative agreement before continued use of the workspace or scanner tools. Updated terms do not retroactively waive claims arising before acceptance. Policy copies are available to save; keep the version you accept.
You may stop using BillNest at any time. If you decline an update, the agreement screen provides recovery downloads for the unlocked local profile or locally available scanner files without requiring acceptance. Records and files already stored on your device or in your drive remain yours. Copies in other browsers, provider trash, exports and backups must be managed separately.
After use ends, provisions concerning existing responsibilities, records, liability and disputes continue only as appropriate for matters arising during use. We do not claim a right to delete your local or cloud business records merely because you decline these terms.
10. Questions, disputes and applicable rights
Please use Contact us for questions, a privacy request, a security concern or a dispute. Do not include passwords or unnecessary private documents. Contacting us is not a prerequisite to exercising a legal remedy and does not extend a filing deadline.
These terms do not require private arbitration, waive class proceedings, select an exclusive foreign court or remove rights available under the law that applies to you. If a provision is unenforceable, the remaining provisions continue to the extent permitted by law. Neither language version is intended to reduce rights protected by applicable language laws.